How to set up a resident representative office (Beijing)

Foreign traders, manufacturers, shipping agents, economic organisations and other groups shall report, according to their nature of the business, to the Ministry of Commerce (Mofcom) or other relevant ministries, committees or bureaux which are authorised for the examination and approval of the setup of resident offices. Proxy authorised by Mofcom will go through the examination and approval procedures for the above mentioned companies. The business activities of the established institutions can only be in the range of business connection, products introduction, marketing, technology exchange and consulting service and etc. Direct business activities are prohibited.

Documents Required and Necessary Procedures

(1) Application for setting up the office: The application shall include background of the enterprise, business conditions, purpose of the office to be established, name of the office, person in charge, scope of business, location and operational term. Application shall be signed by the chairman or president of the enterprise together with the enterprise's seal. (original)

(2) A certificate of authorisation to the representative accredited to the office issued by the chairman or president of the enterprise. (original)

(3) Copy of certificate of legal operation or copy of certificate of registration provided by the proper authorities of the country or region where the enterprise comes.

(4) Bank reference provided by the bank of the country or region where the enterprise comes: The bank reference, to be signed by the person in charge or business manager of the bank, shall state clearly the enterprise's registered capital and present amount of deposit, as well as the reputation of its flexing capitals after the opening of the account. (original)

(5) Resume of representative accredited to the office. The resume, including both educational and working background, should be detailed, specific and true. Disconnection is not allowed. Two photographs of each representative are required.

(6) Identification paper of the representatives. For representatives of foreign nationality, copy of passport of the country he holds should be submitted. For compatriots from Hong Kong and Macao, copy of certification for his returning to his hometown and permanent resident identification should be submitted. If a domestic personnel is to take the post of representative or chief representative, approval and identification from Beijing Foreign Enterprise Service Corporation (FESCO) are needed.